BCC Annual Meeting Agenda and Voting Procedure

The Bylaws of the Brooktondale Community Center Corporation specify the following “Order of
business” to be followed at all Annual Meetings of the Corporation:

a) Introduction of continuing and departing members of Board of Directors.
b) Roll call of Officers.
c) Report of the Chair or Co-Chairs.
d) Report of the Treasurer, including a presentation of the Annual Financial Report.
e) Report of the Secretary.
f) Reports of Committees of the Board.
g) Reports of Committees of the Corporation.
h) New Business.
i) Concerns of the Community.
j) Report on new Members approved by the Board per Article 1 Section 3.
k) Election of Directors.
l) Adjournment.

The procedure for the election of new Directors at the Annual Meeting to be held on Thursday,
January 17, 2019 at approximately 7:00 (following the 6:00 o’clock dinner* at the Old Fire
Hall, 524 Valley Road in Brooktondale), is based on Article III of the Bylaws.
New Directors will be elected by means of a paper ballot with which all Members in attendance
will be asked to vote on nominees presented by the Nominating Committee. They may cast votes for those nominees only. (Instead of nominations from the floor or write-in candidates, the Bylaws provide for “voluntary” nominations, as explained below.) For a nominee to be elected to the Board of Directors, he or she must receive a YES vote from a majority of voters. If there are more nominees than vacancies on the Board, the nominees receiving the most YES votes will be declared Directors. In the event of a tie, voters will be asked to choose from among the tied candidates. Elected nominees will serve as Directors for three years, from January 2019 to January 2022. Anyone 18 years old or older residing in the Town of Caroline or within a three mile radius of the Brooktondale Community Center, 526 Valley Road in Brooktondale, is
considered a member of the Corporation and entitled to vote. In keeping with provisions of the Bylaws, the Nominating Committee will also present “voluntary” or self-nominated candidates who have informed it, in writing or by email, of their willingness to serve three-year terms. Such a notice along with a biographical sketch must be received by the Committee at least a week before the Annual Meeting – that is, by January 10 for the meeting on January 17. This year’s committee members are Barry Adams, Jean McPheeters, Stacey Murphy, and Sandy Schoenfeldt.

* Baked Ham will be provided as a main meat dish, with Macaroni and Cheese as a vegetarian
option. Please bring a dish to share (such as a salad, a vegetable, bread, or dessert).